🚀 Warehouse Administrator

Key Responsibilities

Warehouse Administration & Daily Operations

• Oversee daily administrative operations at the Oberhausen, Germany warehouse, ensuring an efficient and well-organized working environment.
• Develop and maintain administrative policies, procedures, and best practices to enhance operational efficiency.
• Manage office supplies, vendor relationships, facility maintenance, and procurement processes, ensuring full compliance with local regulations.
• Provide administrative support to management and operational teams, including scheduling, coordination, and documentation.
• Ensure adherence to German warehouse regulations, safety policies, and workplace standards.

Facility & Space Management

• Manage and maintain office areas and ancillary facilities within the warehouse, coordinating routine repairs and improvement projects.
• Collaborate with internal teams and external service providers to ensure facilities remain safe, clean, and fully operational.
• Participate in warehouse space planning to optimize the office layout and enhance staff productivity and comfort.
• Ensure all facility management activities comply with German building, health, and safety regulations.

Operational Efficiency & Process Improvement

• Streamline warehouse administrative processes to improve overall operational efficiency.
• Monitor and manage administrative budgets, expense reporting, and cost-control measures.
• Facilitate cross-functional communication and collaboration on administrative matters between the warehouse team and global departments.

Communication & Documentation

• Prepare, update, and maintain administrative guidelines, warehouse policies, and related reports in both Chinese and German.
• Ensure effective and accurate communication within the warehouse, with global departments, and external partners.
• Support documentation and reporting for daily warehouse operations and facility-related projects.

Qualifications & Requirements

• Minimum 3 years of experience in office management, administration, or a related field; experience in a warehouse environment is preferred.
• Familiarity with German warehouse/office regulations, safety standards, and administrative best practices.
• Strong organizational, problem-solving, and stakeholder management skills.
• Native-level Chinese and business proficiency in German are required; proficiency in English is a plus.
• Proficient in common office software, with basic experience in budget management.