🚀 Communications Secretary

Languages Required: Fluent in English at a native or near native level, with strong written and verbal communication skills.

Organisation Overview

We are a Mallorca-based educational centre committed to personal and spiritual development. Our mission is to support individuals in their leadership and growth journeys through a bilingual (English and Spanish) training programme. The programme is delivered by an experienced teaching team and supported by a dedicated administrative and facilities staff who ensure a professional and welcoming learning environment.

As the centre enters a new phase of growth, we are recruiting key professionals to strengthen operations and contribute to our long-term vision.

Position Summary

We are seeking a detail-oriented, professional, and discreet Communications Secretary to support a senior international leader who serves as both the spiritual guide and administrative head of the organisation. This role focuses primarily on editorial, communications, and content coordination responsibilities (approximately 80%) alongside general operational and administrative support (approximately 20%).

The successful candidate will demonstrate strong communication, time management, and organisational skills, with the ability to work effectively in a dynamic, multicultural environment.

Key Responsibilities

Communications & Editorial Support (Approx. 80%)

• Edit, format, and proofread written materials such as manuscripts, teaching resources, internal documents, and external communications.
• Draft and manage content including newsletters, announcements, and official correspondence.
• Ensure all written content aligns with the centre’s principles, tone, and editorial standards.
• Assist in the preparation and coordination of publications and written projects.
• Collaborate with the Operations team to ensure timely and accurate content delivery.

Operational & Administrative Support (Approx. 20%)

• Support the scheduling and coordination of internal and external meetings.
• Track tasks, deadlines, and deliverables on behalf of the leadership.
• Maintain accurate records and support cross-functional communication between teams.
• Anticipate logistical needs and provide proactive, structured support to the senior leader.
• Ensure confidentiality and discretion across all areas of work.

Required Qualifications

• Fluent in English at a native or near native level, with strong written and verbal communication skills.
• Proven experience in communications, editorial work, publishing, or related fields.
• Understanding of digital newsletter management platforms and CRMs.
• Proficiency with Microsoft Office and digital communication tools.
• Excellent organisational and time-management skills.
• Demonstrated ability to handle confidential information with discretion.
• Experience working in multicultural or international environments.
• Valid driving licence and ability to drive in Mallorca.

Preferred Qualifications

• Experience editing content related to education, psychology, personal development, or consciousness studies.
• Familiarity with or interest in personal development, contemplative practices or related learning environments.
• Understanding of basic design principles and familiarity with publication workflows (e.g., newsletters, PDFs, online resources).

Key Attributes for Success

• Flexibility is a must in this role.
• Reliable, self-directed, and detail oriented.
• Clear and thoughtful communicator.
• Able to adapt to shifting priorities while maintaining quality and professionalism.
• Calm under pressure and solution oriented.
• Respectful of confidentiality, personal boundaries, and cultural diversity.
• Collaborative mindset with the ability to work independently.

Additional Information

• This is anon-site role based in Mallorca; remote or hybrid options are not available.
• A competitive salary package will be offered, commensurate with experience and qualifications.
• The centre is committed to fostering a respectful, inclusive, and professional working environment.