🚀 Administration Manager

Manpower Recruitment have partnered with an established School in Oxford City Centre.

We are recruiting for a Full Time Administration Manager.

This is a full-time position with the salary £33-35k per annum depending on experience. This role is based on year around contract (not term time only), working in the office 5 days a week.

Role Overview

We are seeking a proactive and organised Administration Team Leader to oversee the daily operations of the school’s administrative services. This role includes managing a team of administrative staff, ensuring smooth service delivery across staff, student, and site functions, and supporting senior leadership with operational tasks.

Key Responsibilities

Team Leadership & Office Management

• Lead and supervise the administration team across all school sites.
• Delegate tasks, manage workloads, and ensure consistent office coverage, including during school holidays.
• Provide support and cover for team members during absences or training.
• Maintain a welcoming and professional reception environment.

Operational Coordination

• Manage school communications with parents and coordinate Parents’ Evenings via the online booking system.
• Oversee student records and data management using the School Information Management System (ISAMS), including visa and guardian information.
• Ensure accurate and timely student attendance records.
• Coordinate teacher absence cover and exam room changes.
• Monitor daily Health & Safety audits across all sites.

Procurement & Logistics

• Manage hospitality and Amazon orders, ensuring timely processing of purchase orders and goods received notes.
• Oversee transport communications and liaise with parents and external providers.

Staff Development

• Support training and development of administrative staff.
• Set and uphold high standards of working practices.

Senior Leadership Support

• Undertake ad hoc projects and provide reports and analysis to the Senior Leadership Team.
• Manage administrative budgets efficiently.

Reprographics

• Ensure high-quality reprographic support for staff, including exam papers and event materials.

General Expectations

• Maintain confidentiality and adhere to school policies.
• Engage in ongoing professional development and support staff training.
• Undertake other duties as reasonably required by the Director of Operations and Finance.

Benefits

• free cooked lunches during term-time
• access to ‘We Care’ medical and counselling services
• discounted membership rates for a nearby sports and leisure club
• participation in the ‘Cycle to Work’ scheme

If interested, please get in contact with a Manpower Representative