🚀 Specialist Notetaker

Note-Taker (London or Nottingham) — Psychology Background Essential

Contract type: Freelance/contract (outside IR35 preferred)

Location: London or Nottingham (in-person as required; some remote typing possible)

Start: Immediate

Rate: Competitive; commensurate with experience

Working pattern: As-needed sessions (weekdays; occasional evenings)

About the Role

Sankofa Exchange Ltd we seek a highly accurate, rapid Note-Taker to produce clear, contemporaneous, and professional records of meetings, interviews, assessments, and hearings. You will combine exceptional typing proficiency with a strong psychology background, meticulous attention to detail, and robust confidentiality/GDPR practice.

Key Responsibilities

• Capture verbatim and near-verbatim notes during live sessions (in person and/or via secure video).
• Produce polished transcripts and structured summaries to agreed templates and timelines.
• Handle sensitive information in accordance with confidentiality, data protection, and professional ethics.
• Manage and securely store files using agreed naming conventions and version control.
• (Desirable) Support basic social media management (drafting compliant updates, scheduling posts, maintaining content calendars).
• (Desirable) Leverage AI tools (e.g., ChatGPT and comparable platforms) to assist with document production, formatting, outline generation, contents pages, and quality-assurance checks—strictly within approved, GDPR-compliant workflows .

Essential Criteria (You must have)

• Typing speed of at least 100 words per minute (tested or independently verifiable).
• O Level/GCSE English (or equivalent) with strong spelling, grammar, and punctuation.
• Based in London or Nottingham and able to attend on-site sessions.
• Undergraduate degree in Psychology (or higher).
• Own computer with reliable internet access and up-to-date productivity software (e.g., Microsoft 365 or equivalent).
• Excellent attention to detail, professional discretion, and punctuality.

Desirable Criteria

• Proven ability to take verbatim notes in high-stakes or technical settings.
• Experience of social media management (planning, drafting, scheduling, engagement tracking).
• Experience using ChatGPT and other AI platforms for document production (template-driven formatting, draft structuring, summarisation, style guidance, and error-checking), with evidence of safe, compliant use (e.g., redaction, secure prompts, no disclosure of personal data).
• Prior work with legal, clinical, or medico-legal professionals.

Engagement & Compliance

• Priority will be given to applicants who operate through their own UK-registered limited company and can work outside IR35 .
• Right to work in the UK is essential.
• Willingness to sign a confidentiality and data-processing agreement (and, if required, complete a basic DBS check).
• Commitment to GDPR-compliant handling of all information, including any AI-assisted workflows.

How to Apply

Please email the following (PDF or Word) with the subject line “Note-Taker Application – (Your Name)” :

1. CV (max 2 pages) highlighting relevant note-taking/transcription experience.
2. Brief cover letter addressing the Essential and Desirable criteria, including verified typing speed (method/date of test).
3. Confirmation of location (London or Nottingham), company status (Ltd/outside IR35), and earliest start date.
4. One short sample of anonymised note-taking or transcription (if available).
5. (If applicable) A brief note on your AI-assisted document production experience, including tools used and the safeguards you apply.

Diversity and Inclusion: We welcome applications from all suitably qualified candidates and are committed to an inclusive, non-discriminatory recruitment process.