🚀 Team PA Support - CMO

Overview

Open only to applicants from Hampshire & Isle of Wight NHS system, which is limited to: Hampshire and Isle of Wight ICB, Hampshire & Isle of Wight Healthcare FT, Portsmouth Hospitals University NHS Trust, University Hospital Southampton FT, South Central Ambulance Service or Hampshire Hospitals FT

We are recruiting for a PA Support to join our Chief Medical Officer Team.

You will provide high level, professional and confidential administration support to senior leads within the CMO Leadership Team ensuring they are briefed and prepared for all activities and take senior responsibility for the smooth and effective running of the administration function.

The successful candidate will liaise with a wide range of people, partner organisations and agencies, both internally and externally on behalf of the Trust, ensuring that a professional image is always maintained through appropriate use of language and behaviour.

Main duties of the job

• Work within the scope of practice and using own initiative to provide secretarial and administrative support to the CMO leadership team.
• To manage the diaries and inboxes of the designated Directors within the CMO Leadership team. To exercise judgement and discretion in the day-to-day handling, monitoring and filtering appointments, enquiries and act proactively where potentially clashes and pressures are identified.
• To take lead in developing and co-ordinating the key areas of business for the CMO leadership team by being proactive in ensuring relevant information is obtained, organised and collated in a timely manner.
• Responsible for organising and supporting meetings/conferences as requested, involving internal colleagues and external stakeholders. Including setting agendas, formal minute taking, ensuring minutes and action plans are typed in a timely manner and distributed to the relevant parties.

About us

Hampshire and Isle of Wight Healthcare NHS Foundation Trust is a newly established organisation, bringing together expertise from across mental health, learning disabilities, community, and physical health services. We are dedicated to delivering compassionate, high-quality, and accessible care to the diverse communities of Hampshire and the Isle of Wight.

With over 13,000 dedicated staff working across more than 300 sites, we place patients and staff at the centre of everything we do. Our goal is to create an integrated healthcare system that improves accessibility and ensures more consistent care for patients. By working together, we aim to improve patient outcomes, drive innovation, and meet the unique needs of the populations we serve.

Our Trust unites services from Southern Health, Solent NHS Trust, Isle of Wight NHS Trusts community and mental health teams, as well as Hampshire CAMHS, originally part of Sussex Partnership NHS Foundation Trust. This transformation enables us to deliver more seamless care across the region, ensuring that patients receive the right support, in the right place, at the right time.

Join us as we embark on this exciting journey to shape the future of healthcare across Hampshire and the Isle of Wight. We are deeply committed to our CARE values of compassion, accountability, respect, and excellence, and offer outstanding opportunities for career development, training, and collaborative working.

Details

Date posted: 17 October 2025

Pay scheme: Agenda for change

Band: Band 4

Salary: £27,485 to £30,162 a year based on full time hours

Contract: Fixed term

Duration: 10 months

Working pattern: Full-time, Part-time

Reference number: 348-COR-9524

Job locations: Tatchbury Mount, Calmore, Southampton, Hampshire, SO40 2RZ

Job description and person specification information can be found in the attached documents. If you have concerns about accessibility or potential barriers in the person specification, please contact the Trust's Recruitment team as detailed in the advert. The Trust will seek to resolve these issues wherever possible.

Person Specification

Qualifications

• Good general education (e.g. GCSE English & Maths A-C or Level 9-4) or equivalent experience
• Educated to Level 4 NVQ/Apprenticeship in Business Administration or equivalent experience within administration roles

Desirable

• ECDL or equivalent IT qualification

Experience

• Knowledge of a wide range of secretarial procedures
• Experience of working to strict deadlines and under pressure
• Experience of working without direct supervision
• Experience in dealing with confidential information
• Competent in use of IT systems including Office and Outlook
• Ability to take, transcribe and take minutes of meetings
• Experience of working as part of a collaborative team with shared cover arrangements

Disclosure

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name: Hampshire and Isle of Wight Healthcare NHS Foundation Trust

Address: Tatchbury Mount, Calmore, Southampton, Hampshire, SO40 2RZ

Employer's website: hiowhealthcare.nhs.uk