🚀 Chief of Staff

Company Description

Voicecare AI is a Healthcare Administration General Intelligence company for the back-office. We are building a safety focused large and small conversational language model for the healthcare industry. Our mission is to dramatically improve access, adherence, and outcomes for the patients and the healthcare workforce through the application of generative AI. We are SOC 2 Type II attested and HIPAA compliant, ensuring security and compliance at our core. This position offers a unique opportunity to shape the future of AI-driven healthcare and make a meaningful impact on the healthcare workforce. The company has raised $4.54M from Mayo Clinic, Caduceus Capital, Bread & Butter ventures, and others.

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Role Description

This is a full-time hybrid role for a Chief of Staff is a remote position, but ideally in the Bay Area. The Chief of Staff will oversee and manage daily operations, coordinate strategic initiatives, and act as a liaison between sales, customers, revenue operations, and other special projects. Responsibilities include project management, analyzing and improving organizational processes, and ensuring the efficient use of resources. The Chief of Staff will also handle communication and stakeholder management, support decision-making processes, and assist in the planning and execution of strategic goals.

Key Responsibilities:

Strategic Execution & Company Prioritization:

• Partner closely with the CEO to define, operationalize, and track company-wide strategic priorities and initiatives.
• Act as a thought partner to the CEO — surfacing insights, identifying gaps, and accelerating decision-making.

Cross-Functional Program Leadership:

• Drive execution of high-priority initiatives across GTM, Product, and Operations.
• Work with the CEO. and functional leaders to align strategic projects with business goals.
• Ensure key initiatives are resourced, on track, and delivering measurable outcomes.

Metrics, Visibility & Governance:

• Build dashboards and reporting cadences that give leadership clear visibility into performance (e.g., pipeline health, adoption, retention, org scaling).
• Anticipate and unblock operational issues before they escalate.
• Ensure a strong rhythm of communication and accountability across the org.

Stakeholder & Investor Engagement:

• Partner with the CEO on board communications, investor updates, and strategic narrative.
• Support external engagements with key customers, partners, and industry stakeholders.
• Coordinate preparation and follow-up for key leadership and investor meetings.

Leadership Leverage:

• Act as a force multiplier for the CEO's time — ensuring focus on the highest priorities.
• Own preparation and follow-up for leadership meetings, strategic offsites, and decision forums.
• Drive clarity and alignment across teams through structured communication and coordination.

Qualifications:

• 3-8+ years of experience in management consulting, strategy, operations, Chief of Staff, or equivalent roles in a high-growth B2B SaaS, AI or technology environment.
• Healthcare or Technology experience is preferred.
• Experience working as a Chief of Staff in scaling organizations during Series A–C growth stages is preferred. Proven ability to lead cross-functional initiatives and work with senior executives.
• Exceptional communication, analytical, and structured problem-solving skills.
• High bias for action with the ability to operate in fast-paced, ambiguous environments.
• Based in the Bay Area with ability to work from the office as necessary.

Why This Role Matters:

• This is a foundational role working directly with the CEO and leadership team.
• You'll shape how the company operates and scales during its most critical growth stage.
• Your impact will be visible in faster execution, stronger alignment, and accelerated business outcomes.

Compensation:

• Salary and Variable Compensation: $110,000– $150,000 (depending on experience)
• Equity package commensurate with stage and impact potential.