🚀 Chief of Staff

Senior Recruiting Manager - Office Administration Search & Project Consulting *244

Chief of Staff - HEMPHILL EXCLUSIVE

Lead a small team while providing administrative support and a wide variety of responsibilities and projects for the CEO, CFO, and General Counsel for this highly respected, and admired mid‑size growth company. In this position, you will be the point person making sure the executive office is running smooth, highly productive, and efficient.

The culture of this firm is warm, engaging, collaborative, innovative, and fun while also being serious about success and excellence. The best part of this job is the people you get to work with and call teammates. They are authentic, and care about you and your family! You will have work‑life balance in this position while working 40‑50 hours, and you will have 90% of evenings and weekends to yourself!!

Here is an outline of duties and responsibilities:

• 40% of your time will be serving as Executive Assistant to the CEO, CFO, and General Counsel of this impressive corporation. Assist with e‑mail management, calendar, meeting scheduling, travel, expense reports, proofreading and a broad scope of administrative duties.
• Participate in executive meetings to ensure decisions, action items, and follow up deliverables are documented, then follow up with stakeholders to ensure all are on track to achieve target outcomes.
• Gather and create the deck then distribute to CEO for final review, proofread, then distribute to executive leadership team and the board of directors prior to meetings.
• Ensure contracts are prepared, reviewed, negotiated, signed off on, executed, and filed.
• Trouble shoot then take ownership for technology issues from the CEO, CFO, and General Counsel then team up with the technology team or vendor to ensure a solution is provided.
• Review and abstract contracts and important documents while documenting key points, deliverables, and responsibilities then set alerts, dates, and action items to ensure the company does not overlook key responsibilities. Use SharePoint and other document management software while setting permissions and access.
• Assist in the on‑boarding of new leaders, clients, vendors, investors, and board members.
• Draft internal and external communication for the CEO, CFO, and General Counsel.
• Lead a small team while taking ownership for the following:
• Prepare meeting agendas and lead some meetings.
• Work closely with and manage some vendors
• Organize board meetings, travel, and small events for board members.
• Manage projects while leveraging cloud‑based project management software.
• Creating permissions for important documents, folders and documents while protecting confidential and sensitive information.
• Creating naming permissions, so all on the team develop good habits which improve efficiency for all.
• Draft, refine and maintain policies and procedures while ensuring all are up to date and current.
• Proofread important documents and communication.
• Manage events to include the company Christmas Party, and fun employee outings, recognition parties etc.

This is a very attractive position within an excellent company! You will enjoy an excellent compensation package including a rewarding base salary, annual bonus, and rich benefit package. The best part of this job is the team of co‑workers you get to work with each day!

Job # 9545SH

To learn more about this opportunity on a confidential basis call Susie Hemphill at *244 or send an e‑mail to to learn more.

Your Confidentiality is Our Priority; Hemphill will NOT Forward Your Resume Without Your Approval.