🚀 Epic Technology Training Coordinator

Job Description

The Technology Training Coordinator serves a central role in ensuring successful implementation and adoption of the Epic electronic health record (EHR) at Children's National. This position is responsible for planning, coordinating, and organizing the delivery of technology training and adoption programs that ensure all Children's National staff are well-prepared and proficient in using our new Epic electronic health record and related applications.

You will help implement a continuous learning model to advance user adoption and system mastery that is role-based and workflow-specific, ensuring the Technology Training and Adoption team meets the unique needs of all clinical and non-clinical staff, while enabling a robust, universal, and standard approach to Epic training. Your detailed planning and oversight will empower our staff to leverage technology with competence and confidence, improving patient safety, care delivery, business processes, and the overall experience for patients, families, and colleagues every day.

Responsibilities

• Coordinate the delivery of training sessions for all user groups, including clinical, operational, and administrative staff.
• Ensure training materials are available when, where, and how needed.
• Support learners and training team in all administrative aspects including communication and coordination of training locations, logistics, materials, and IT systems access and readiness.
• Assist in preparing and organizing training activities for system go-lives and upgrades.
• Track training attendance and user readiness.
• Coordinate with IS and project teams to support communication and logistics.
• Provide basic support to learners and escalate issues to trainers and leadership as needed.
• Track training delivery data and learner success, and deliver reports and analysis to training team and leaders.
• Collect learner feedback and provide to training team leaders to facilitate individual trainer and training program advancement.
• Work with IS teams and clinical and non-clinical departmental leads to ensure the successful implementation of enterprise training and adoption programs to support all users.
• Participate in team meetings and contribute to collaborative planning.

Requirements

• Bachelor's Degree in health care, education, information technology, health care administration, or a related field is advantageous.
• At least 1 year of related work experience, such as health care education, project management, information technology training, quality assurance, or process improvement.
• Experience with large-scale Epic EHR or other system implementations advantageous.
• Expertise in managing online calendars, booking resources, and coordinating with multiple stakeholders.
• Meticulous management of all administrative details in program planning and delivery of virtual and in-person classroom training.
• Skilled in prioritizing tasks and meeting tight deadlines in large-scale enterprise system implementations.
• Adept at managing sensitive data sets such as personnel files and learner profiles and creating reports in analytics tools such as Microsoft Excel or PowerBI.
• Communicates consistently, professionally, and efficiently to disparate stakeholders verbally and in writing.
• Ability to work collaboratively in cross-functional teams and build strong relationships with clinical, operational, administrative, and technical stakeholders and leaders across clinical departments and business units to meet their unique needs.
• Excellent organizational skills, capable of handling multiple initiatives simultaneously, including overseeing successful and fast-paced implementations of enterprise software including the electronic health record (EHR).
• Experience with health information technology, including electronic health records and related systems.
• Familiarity with cross-venue clinical workflows and health care operations, including revenue cycle, analytics, and other business processes.
• Competence managing e-learning authoring tools, learning management systems (LMS), and virtual training platforms and assisting end users with basic technical troubleshooting during training delivery.

What We Offer

Join us in making a lasting impact and help our patients Grow Up Stronger.