🚀 Payment Specialist

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Senior Executive – US TAG at ACL (Pharmaceuticals, Life Sciences and Medical Devices)

Title: Payment Operations Analyst

Duration: until 3/31/26

Work Schedule: 40 hours/week

Top 3 technical or soft skills you’d like to see that will lead you to request an interview?

Workday finance experience

Willing to problem solve

Taking direction from other team members

Processing invoicing

Preferred experience in healthcare or university

Qualifications: Provide the minimum education, experience, and skills required to perform the job successfully.

• 5 years of related experience or BA / BS and 2 years of relevant experience or relevant MBA / MS
• Demonstrated leadership and expertise within the Invoice to Payment and T&E workflows, e.g., invoice acceptance and payment, two- and three-way invoice matching, commercial and grantee payment terms, preferred payment mechanisms, compliance, corporate card programs, electronic expense systems, etc.
• Demonstrated ability to effectively utilize disbursement data and trusted advisor relationships to identify opportunities, build cross-functional problem-solving coalitions, continuously improve efficiency and effectiveness of assigned activities, and ultimately deliver better outcomes via published performance management framework (e.g., business management system, service level agreements, key performance indicators)
• Familiarity with government and state / local payment/disbursement regulations, commercial payment best practices, and techniques/value levers to enhance returns on working capital
• Proven experience of leading payment/disbursement operations activities in a high profile, high transactional volume, high financial risk environment
• Globally minded, self-motivated, flexible, and creative leader, able to prioritize, multi-task, and work
• Strong leadership presence and ability to build customer-focused “trusted advisor” relationships by delivering sound technical analysis, customer empathy, and data-driven decision-making
• Excellent interpersonal, written, and verbal communication skills with the ability to lead, interact with, influence, resolve conflict, and drive decisions/accountability among individuals from a variety of cultures and disciplines

Responsibilities & Accountabilities

• Responsible for assigned day-to-day payment operations activities, to include, but not limited to:
• Manage timing of vendor payments consistent with vendor agreements and company policy and budget
• Process all non-Payroll requests for payment
• Coordinate purchase order and invoice payment issues with business partners, and identify any potential training gaps
• Communicate and enforce P2P policy
• Oversee the centralized billing and upload process for preferred suppliers
• Support onboarding, maintenance, and offboarding activities for vendor partners in B2B business portals and Amex BIP program
• Research, address, and troubleshoot issues with supplier onboarding
• Support the year-end and payment accrual process
• Serve as communication bridge between P2P team and its customers, both internal and external
• Assist with training of non-P2P employees in the use and understanding of the University’s financial procurement and payables systems
• Participate in internal and external audits as necessary
• Develop and maintain “trusted advisor” relationships with business partners and key customers
• Communicate results and/or recommendations to Deans, Directors, Department, and key financial administrators.
• Refer potential significant problems to Internal Audit for further review
• Gather data, compile information, analyze data and process reports
• Review issues, and provide the necessary data and analysis, as needed, during the committee review process to assist in implementing successful business strategies that will help reduce costs, maintain financial integrity, support process automation and enhance the customer service experience
• Support the development, implementation, and maintenance of processes, policies, guidelines, Standard Operating Procedures, and Business Operating Principles

Seniority level

• Mid-Senior level

Employment type

• Contract

Job function

• Accounting/Auditing

Industries

• Banking

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