🚀 Program Financial Specialist

Overview

ROLE: We are seeking a Program Financial Specialist to support the Federal Protective Service (FPS) Region 9 in San Diego, CA. In this role, you will provide high-level financial and analytical support to FPS leadership, ensuring the effective management of budgets, contracts, and expenditures. You will oversee reporting, reconciliation, and fiscal planning activities to help maintain accountability and informed decision-making across regional operations.

This is a full-time opportunity in which we'll provide competitive pay, comprehensive benefits, and job stability and security.

Apply today!

Responsibilities

I. Administration & Financial Analysis

• Support Federal Protective Service (FPS) Region 9 & West Zone financial management staff
• Analyze, track & monitor accounting functions in Federal Financial Management System (FFMS)
• Apply generally accepted accounting principles (GAAP) to diverse financial tasks
• Communicate budget & accounting data clearly to all levels of staff
• Compile, maintain & update financial data, lists & reports
• Verify data accuracy by cross-checking with source documents & noting discrepancies
• Gather & analyze financial resources to support FPS law enforcement & security programs
• Maintain updated manuals, directives & memoranda for FPS financial operations
• File & organize materials for contracts, studies & financial documentation
• Monitor & maintain financial records, analyze data trends & prepare management reports

II. Technical Systems & Data Management

• Use computer software to produce & manage spreadsheets, databases & financial graphics
• Resolve software, hardware & automation issues for financial systems users
• Maintain organized files physically & electronically per FPS records management plans
• Demonstrate advanced proficiency in Microsoft Office, Adobe & FPS financial systems
• Operate standard office equipment including scanners, copiers & fax machines

III. Accounting & Reconciliation

• Conduct basic analysis of security & accounting data for management review
• Reconcile accounts & prepare documentation to justify reprogramming or reclassification actions
• Review invoices & verify funds availability before payment under multi-million-dollar contracts
• Create FFMS receiving tickets & coordinate with Contracting Officer's Representative (COR)
• Escalate inaccurate invoices to appropriate FPS staff for correction
• Maintain FM151 vendor payment reconciliation reports & correct expenditure discrepancies
• Prepare & submit reclassification requests to resolve payment variances

IV. Budget Tracking & Reporting

• Assist with initiation, reconciliation & closure of Security Work Authorizations (SWA)
• Verify & process accounts receivable & reimbursable agreement transactions
• Conduct monthly billing, SWA & spend plan analyses & monitor undelivered orders
• Compile reports summarizing revenue & expenditures across funding sources
• Create G514 commitments & review obligations & change orders in FFMS
• Generate financial reports (e.g., CM040, FM151, PM020, FM140, FM085) accurately & on time
• Submit G514s & documentation to the Consolidated Contract Group (CCG) within deadlines
• Support contract & obligation closeout in compliance with agency procedures

V. Program & Contract Support

• Assist CORs & regional budget teams with service request documentation for security contracts
• Support development of unfunded security countermeasure packages for Acquisition Review Board
• Assist with budget execution, reconciliation & year-end closeout of appropriations
• Review invoices & verify Exhibit 1 updates for guard contracts covering 1,200+ posts
• Support FPS Resource Management Branch (RMB) & Security Operations Branch (SOB) activities
• Draft special research & statistical products for management review
• Retrieve & analyze financial system data using standard statistical methods

VI. Reporting & Communication

• Prepare technical presentations & analytical summaries for FPS management
• Process financial data across FFMS, Webview & Revenue Management System (RMS) databases
• Develop & maintain Excel tools for financial tracking & budget analysis
• Verify cost estimates for funding requests & ensure PSO contract alignment
• Review & analyze expenditures, funding requests & cost estimate consistency
• Communicate with management & operating personnel to support financial operations
• Research & compile financial data for audits, certifications & undelivered order reviews

Required Experience

• Four (4) years of active experience in federal financial policy, procedures, regulations, and guidelines applicable to financial management programs, processes, and systems

Required Knowledge, Skills, & Abilities

• Advanced knowledge and proficiency in Microsoft Office products (e.g., Word, Access, Excel, and PowerPoint)
• Ability to prepare and makegroup/executive presentations
• Ability to conduct online research
• Ability to meet planned and unscheduled deadlines in a timely manner
• Ability to work independently and in a fast-paced environment
• Excellent communication skills (both written and verbal)
• Excellent presentation skills
• Strong analytical resourcefulness, initiative, professionalism, and attention to detail skills

Education

• BS/BA degree that includes at least 24 hours of coursework in finance, quantitative methods, or accounting required
• Relevant certifications and or training preferred

Location

• San Diego, CA 92101

Telework

• Not eligible for telework

Clearance

• U.S. citizenship is required as it supports the U.S. federal government

Client

• U.S. Department of Homeland Security (DHS)

Travel

• Travel may be required

Work Hours

• Full-time, 40 hours per week, Monday–Friday

Employment Classification

• Employment Classification Eligibility — Nonexempt

Relocation

• Not eligible for relocation benefits

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KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.

Other Considerations. Applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.