🚀 Administrative Assistant for the Upper School

The Holton-Arms School seeks a collaborative, flexible, and enthusiastic Administrative Assistant to join our vibrant Upper School team for the school year. This is a full-time 12-month position.

Founded more than a century ago, Holton-Arms School encourages young women in grades 3-12 to approach the world with a thirst for challenge, unflinching curiosity, and a sense of responsibility to use what they learn for the greatest good. A nationally-recognized school that prioritizes purposeful connections, Holton is a vibrant place where both students and faculty are deeply engaged in the process of learning and bring tremendous spirit and passion to their work.

With a long legacy of excellence in educating girls, Holton provides students with time-tested and future-forward programming, preparing them for what the world needs next. The mission of the Holton-Arms School is to cultivate the unique potential of young women through the “education not only of the mind, but of the soul and spirit.” Founded in 1901 by two visionary women, Holton-Arms continues to cultivate a diverse, inclusive, and equitable school community; tend to the health and wellbeing of its members; and build a global curriculum that responds to the learners in its classrooms and the world around us.

The school’s aspirations and current program are rooted in Mrs. Holton’s founding vision: “My high hope is that they who enter through the ‘Open Door’ of Holton-Arms remember they felt, in the friendliness of a home, the urge to learn and the joy of overcoming obstacles as the way to happiness and the fullest life.” In this vibrant community committed to academic excellence, discovery, creativity, and joy, students are scholars, artists, and athletes who find their voices, take risks, learn from mistakes, pursue leadership opportunities, and build lifelong friendships. The school motto, I nveniam viam aut faciam (I will find a way or make one), exemplifies this spirit of agency and empowerment.

We seek applicants from diverse backgrounds, talents, and interests who share our passion for helping girls learn, grow, and thrive. Together, we are committed to cultivating the leaders of tomorrow who will make a positive impact on their communities and the world.

Position Overview

The Upper School Administrative Assistant plays a vital role in ensuring the efficient and effective operation of the Upper School office by providing comprehensive support to the Head of the Upper School and the broader Upper School division. This position requires a high degree of professionalism, discretion, and confidentiality. The Upper School Administrative Assistant serves as a key member of the Upper School team and embodies a positive representative of the Upper School and Holton-Arms School as a whole, aligning with the school's mission and philosophy.

Key Responsibilities

The key responsibilities of the Upper School Administrative Assistant can be broadly categorized as follows:

Executive Support

• Proactively assist the Head of Upper School in realizing their vision for the division
• Manage the Head of Upper School's calendar
• Provide communications support as needed

Administrative Operations

• Maintain meeting notes for all division meetings
• Manage daily attendance records including follow-up with families as appropriate
• Coordinate events, field trips, and transportation for the Upper School
• Serve as liaison with other offices in planning Upper School events
• Ensure Upper School office, faculty lounge, and faculty have necessary supplies and resources
• Provide and coordinate content for weekly Upper School Parent and Faculty Newsletters
• Manage, update, design, and distribute the annual Upper School calendar/planner and handbook
• Provide program support to Upper School Leadership Team members (Grade Level Deans, Dean of Students, Learning Specialists, College Counselors, and Counselors)
• Manage daily student cell phone collection and distribution

Student Records & Administration

• Record and track disciplinary records as determined by the Assistant Head of Upper School
• Manage Upper School's participation in school-wide fire drills (attendance tracking and issue resolution)
• Assist with Upper School records and transcripts in collaboration with school Registrar

Event & Program Coordination

• Assist in planning and scheduling Upper School programs including representing the Upper School in all school collaboration
• Collaborate with other offices as needed to execute internal and external Upper School events

Qualifications and Experience

The ideal Upper School Administrative Assistant will possess:

• High School diploma; associate or bachelor’s degree preferred
• Experience working in an office or school environment
• Technical proficiency using Google Suite to include Gmail, Google Docs, Forms, Sheets, etc., and Microsoft Office
• Demonstrate mature judgement in navigating interaction with students, including student requests
• Outstanding oral and written communication
• Growth mindset with a focus on learning and continuous improvement
• Proactiveness and thoroughness in the completion of all activities
• Very detail-oriented and capable of prioritizing competing demands
• Proactive, flexible, personable and a focus on serving multiple constituencies including parents, students, faculty and staff
• Enthusiasm and willingness to work as part of a dynamic, fast-moving team

Salary and Benefits Information

The salary range for this position is $65,000 to $75,000 depending on experience. This is a full-time 12-month position, working Monday through Friday, 7:45 a.m. to 4:00 p.m. This position accrues vacation according to the Holton-Arms School staff schedule. There may be black-out dates when leave will not be approved, such as opening and closing of the school year. Occasional evening and weekend work may be required as job duties demand.

Benefits include health insurance with a generous employer contribution to medical, dental and vision; life and disability insurance; 403b retirement savings with an employer match and non-elective contribution; employee assistance program, tuition remission for eligible children; professional development opportunities; paid parental leave after one year of employment; paid vacation, sick and personal days; and lunch is provided on school days.

Application Details

To be considered for this position, candidates must submit a cover letter, resume, and the names and contact information of three references (one of whom must be a current or most recent supervisor).

Diversity, Equity, Inclusion, and Belonging Statement

Holton-Arms cherishes the uniqueness of each of our members including current and former students, faculty, and staff. We seek to create an inclusive environment that sees, values, and supports diverse identities and experiences, cultivates engaging discourse, and empowers our students to be thriving members of the global community.

At Holton-Arms, each of us is responsible for fostering an equitable, respectful, and just community. We are committed to:

• Discovering, developing, and valuing our full authentic selves.
• Deepening awareness of personal and systemic biases and being accountable for the impact of our words and actions.
• Developing an understanding of the historical origins and perpetuation of systems of power and privilege.
• Engaging in open and brave conversations that promote growth, understanding, connection, and agency.
• Embracing every individual as essential to the community.